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Online meetings for board meetings are an excellent method for board members to stay in touch without putting them or their colleagues at risk of getting sick. It also offers more flexibility in scheduling meetings, as attendees don’t have to schedule a time or rework their schedule around the time zone of their travel. For board members who work overseas it’s also possible to attend in spite of travel restrictions or quarantine.

Like any other meeting, the success of an online board meeting is dependent on a well-planned and clear communication. It’s important, therefore, to establish some basic rules to ensure that all board members can follow the conversation and are engaged. You can ask guests who aren’t in the room to switch their phones to silent or vibrate, and remind them not to sit directly in front of windows which could create unwanted reflections.

Another method of increasing engagement is to use video during the meeting rather than relying solely on audio. This will let attendees meet face-to-face and better gauge body speech, which is difficult to accomplish on the phone or in a computer. This will allow the chairperson to identify who is speaking and to give them the floor.

It is also essential to secure your document storage because boards manage an abundance of sensitive data. A dedicated system can centralize all documents in one area, with administrators in a position to restrict access and give permissions. It also allows collaboration and boost productivity between meetings by assigning tasks which are followed up and monitored.

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