Intellectual Property Protection Best Practices

Registering your trademark, copyright, or patent is essential in protecting your intellectual property (IP). But did you know that you should follow other best practices to safeguard your IP further? Follow the tips below to ensure that your IP is well-protected.


Monitor the Use of Your IP

Monitor the Use of Your Intellectual Property Protection

The first step in monitoring is to keep an eye out for unauthorized use of your IP. This can include someone using your trademarked name or logo without permission, selling counterfeit versions of your product, or infringing on your patents. There are a few ways you can go about doing this:

  1. Do periodic internet searches using Google and other search engines. This will help you find uses for your IP that might be taking place without your knowledge. Try searching for variations of your trademarked name and misspellings to ensure you don’t miss anything.
  2. Set up Google Alerts for key phrases related to your IP. Google Alerts is a free service that sends you emails whenever new content that contains the phrases you’re monitoring is published online. This is a great way to alert you quickly about potential unauthorized use so you can take action if necessary.
  3. Register for TESS Alerts from the USPTO. TESS Alerts is a free service from the United States Patent and Trademark Office that notifies you whenever someone files a patent or trademark application similar to yours.

Monitoring Authorized Use

If you have authorized others to use your intellectual property, it’s essential to ensure they abide by the terms of the agreement. This might include maintaining quality standards, not exceeding certain production levels, or adhering to geographical limitations.

Periodically check in with authorized users to ensure they are still in compliance and address any issues that come up immediately. It’s also a good idea to do internet searches and set up Google Alerts for key phrases related to authorized users so you can quickly spot any unauthorized uses that might be taking place.

Educate Employees on the Importance of IP Protection

Educate Employees on the Importance of IP Protection

As a business owner, you probably put a lot of thought into protecting your company’s intellectual property. But did you know that your employees also play a crucial role in protecting your intellectual property? They should understand what constitutes infringement and be familiar with your company’s policies on using third-party intellectual property appropriately.

Employees should also know who to contact within the company if they have questions or encounter potential infringing activity. Educating your employees about intellectual property protection can create a culture of respect for others’ intellectual property and reduce the risk of infringement.

When educating your employees about IP protection, there are a few factors to consider.

Ensure Training is Specific to Your Company’s Needs and Policies

Ensure the training is specific to your company’s needs and policies. This means understanding what type of intellectual property your company has, such as trademarks, copyrights, or trade secrets, and what employees’ role in protecting that IP may be. It also means explaining your company’s policies and procedures for protecting intellectual property and dealing with infringement.

Update Training Regularly

It’s essential to update training regularly, as intellectual property laws and regulations can change over time. Plus, it’s a good idea to periodically refresh employees on IP protection to ensure they remember their role in protecting the company’s valuable assets.

Incorporate Training into Onboarding Process for New Employees

Make sure to incorporate training on intellectual property protection into the onboarding process for new employees. This sets a clear expectation from the beginning that protecting the company’s intellectual property is important and reinforces the necessity of following appropriate policies and procedures.

Use Real-Life Examples

In addition to explaining policies and procedures, real-life examples in training can help drive home the importance of protecting intellectual property with professional intellectual property protection solutions and services.

Share success stories of how effective protection has benefited the company and cautionary tales of infringement and its consequences. This personalizes the information and helps employees understand the practical implications for themselves and the company.

Develop Policies and Procedures for Dealing with Infringement

If you find someone infringing on your intellectual property, it is vital to have policies and procedures in place to deal with the situation. This will help ensure that you take appropriate action promptly and avoid inadvertently waiving any legal rights.

Consulting with an experienced intellectual property attorney can help you develop robust policies and procedures for handling infringement.

Enforcement Options

The first step in developing policies and procedures for dealing with infringement is understanding your enforcement options. You may be able to resolve the issue informally by contacting the infringer directly and asking them to stop.

Alternatively, you could file a lawsuit or send a cease and desist letter. Each option has its advantages and disadvantages, so it is essential to consult with an attorney to determine which enforcement option is suitable for your situation.

Considerations for Policies and Procedures

Once you have decided on an enforcement option, you can develop specific policies and procedures for dealing with infringement. Some of the things you will need to consider include the following:

  • Who will be responsible for monitoring infringement?
  • What criteria will be used to determine whether someone is infringing on your IP?
  • How will you investigate instances of suspected infringement?
  • How will you determine whether the alleged infringer is using your IP without an authorization?
  • What actions will be taken if an infringement is found?
  • Who will be responsible for taking those actions?
  • How will you monitor compliance with cease and desist letters or settlements?
  • What steps will be taken if the infringer fails to comply?


Following the tips above can help protect intellectual property and avoid costly infringements. Remember to register your trademarks, copyrights, and patents; monitor the use of your IP; educate employees on the importance of protection, and develop policies and procedures for dealing with infringement. By taking these steps, you can safeguard your valuable IP assets.

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